We are seeking a detail-oriented and organized Purchase Data Entry Executive to support our procurement operations in a fast-paced industrial environment. The role involves entering, maintaining, and validating procurement-related data in SAP (MM module) to ensure uninterrupted material supply, accurate vendor records, and smooth coordination between purchase, stores, accounts, and production departments.

   Key Responsibilities:

1. SAP Data Entry & PO Creation
   
   
   
   • Enter Purchase Requisitions (PRs) and generate Purchase Orders (POs) in SAP MM.
   
   
   • Maintain records of industrial raw materials, spares, consumables, and packaging materials within SAP.
   
   
   
   


2. Material & Vendor Master Maintenance
   
   
   
   • Create and update material master codes with specifications, units of measurement, and HSN codes in SAP.
   
   
   • Maintain accurate vendor master data, including GSTIN, payment terms, delivery timelines, and bank information.
   
   
   
   


3. Goods Receipt & Invoicing Support
   
   
   
   • Coordinate with the stores team for Goods Receipt Note (GRN) entries in SAP and cross-check against POs and delivery challans.
   
   
   • Support the accounts team by ensuring timely and correct invoice postings in SAP for payment processing.
   
   
   
   


4. Document Management & Record Keeping
   
   
   
   • Scan and file all purchase documents, quotations, POs, delivery notes, and invoices for audits and compliance.
   
   
   • Ensure documentation complies with company policy and audit standards.
   
   
   
   


5. Communication & Coordination
   
   
   
   • Liaise with suppliers for PO confirmations, dispatch details, and document follow-ups.
   
   
   • Work closely with the production, QC, and stores departments for procurement status updates and issue resolution.
   
   
   
   


6. Reporting
   
   
   
   • Generate daily/weekly reports from SAP on PO status, pending deliveries, stock levels, and procurement cycle time.
   
   
   • Highlight mismatches or delays in procurement to the Purchase Manager.
   
   
   
   

Required Skills & Competencies:

• Technical Skills:
  
  
  
  • Hands-on experience with the SAP MM module.
  
  
  • Good command over MS Excel (pivot tables, VLOOKUP, basic formulas).
  
  
  • Knowledge of HSN codes, GST calculations, and inventory systems.
  
  
  
  


• Behavioural Skills:
  
  
  
  • Strong attention to detail and a sense of urgency.
  
  
  • Team player with good coordination and follow-up skills.
  
  
  • Ability to handle large volumes of data accurately under pressure.
  
  
  
  

  Performance Indicators (KPIs):

• Accuracy rate of purchase entries in SAP


• Turnaround time for PO creation and updates


• Error rate in PO/GRN/Invoice matching


• Timeliness in report generation and vendor communication

   Career Path:

• Purchase Executive (SAP MM)


• Store & Inventory Coordinator


• SAP MM Analyst


• Vendor Development Coordinator

   Work Conditions:

• Work Mode: On-site (must coordinate with plant, stores, and accounts)